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AdminThe ´Friends of Cracoe School´ Association
We have a very active ´Friends´ association who support the School in a wide variety of ways. Their fund raising is tremendously successful and they fund an array of visits, visitors and events to enrich the educational experience of the children as well as purchasing extra books and equipment.
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Friends of Cracoe School……..Dates for Your Diary
We are going to be running a big Halloween Coffee Morning on Saturday 9th October and one suggestion is to have a soft toy tombola. Please can all the children bring in at least one small-medium (large if you have too!) soft toy to start the ball rolling? Clean, nearly new completely acceptable. Please can donations be sent by this half term.
The Wild West night is almost certainly going to be on Saturday 3rd July….details and tickets to follow
Regards
The Committee
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These are the Minutes of previous ´Friends´ Meetings:
Meeting held on Tuesday 13 July 2010 at 7pm
Location: Devonshire Arms pub
Chair: Sara Jackson
Secretary: Debbie Geldart (in place of Karen Davies)
Attending: Carolyn Fortune (CF), Julie Robson (JR), Jonathan Haggas (JH), Trisha Brown (TB) and Susan Hirst (SH). Also Jinous Tahmassebi (JT) from Item 7 onwards.
1. Welcome and Apologies: Apologies had been given by Karen Davies, Emma Hemingway, Helen Stanley and Alison White
2. Minutes of Last Meeting: CF pointed out that in Item 4 the cost of the travel for the Harewood House trip was quoted as being £230; following the last meeting, the school had asked if the cost could be increased to £290 as a large coach was required as staff were reluctant to drive their own cars to Harewood House. This cost had been approved by all three committee members at the time of the request.
SJ proposed the minutes and CF seconded them.
3. Treasurer’s Report: CF said there had been very little financial activity since the last meeting. The year end accounts were due at the end of this month and it was expected that we would have a little over £9,000 in the bank (this allowed for £100 towards the bowling treat, to be held on 19 July). A year ago, there was £1,099 in the bank, and a year before that £13,148. CF will present the accounts for the year ended 31 July 2010 at the next meeting in September. In addition, CF reported that she was arranging for Margaret Taylor to come off the two accounts as a signatory and for the new headmistress, Andrea Walker, to go on.
4. Requests for Funding:
• PE kit: JR said she felt that at recent cluster sporting events, the Cracoe school children had looked particularly scruffy, with some wearing ill-fitting and uncoordinated PE kit. She asked whether Friends could pay for a new set of PE kit so that all the children representing the school at sporting events would be better turned out. Those present at the meeting felt that we should try and find a sponsor for the PE kit; Threshfield Primary School have their PE kit sponsored by the Fountaine Inn. SH said she would ask Paul Baines, the teacher at school with responsibility for PE, to write to the new Tarmac school governor (hopefully before the end of this summer term) asking whether Tarmac would be prepared to pay for, or towards, the new kit. JR undertook to get MC Sports in Skipton to quote for 15 sweatshirts, tracksuit bottoms, shorts and tops of varying sizes. It was agreed that Friends will fund any outstanding costs, over and above what Tarmac may be prepared to pay towards the new PE kit. SH/JR
• Toy pram: SH said that the toy pram, used by the KS1 children, needed to be replaced. It had been donated to the school several years ago and she asked the meeting whether Friends would pay for a new toy pram at a cost of £40. Cost agreed.
5. Mrs Taylor’s leaving do:
The Garden Party will start at 2.30pm. Drinks will be served on arrival, Jonathan Haggas and Peter Vernon will make a short presentation and Year 6 children will serve trays of canapés. CF agreed to be at the village hall at 8.45am on the morning of the Garden Party to make sure all food dropped off is put in the fridge. SH will ensure a reminder note goes out in school bags about donations of food. Other Friends members will be at the village hall from 1.30pm to help set up. The event is expected to finish around 4pm. CF/SH/All
6. Bags 2 School
CF reported that a cheque for £316 had been received for the last collection. The next collection date is Wednesday 10 November. JH to put a notice in the September Parish Magazine (deadline is around 15 August) mentioning that JR and CF can collect and store bags. JH
7. Fundraising event on 16 October 2010
SJ and CF reported that since the last meeting, the band booked for the Wild West Night had let us down and that efforts to book Mid Life Crisis band had also failed. SH said her husband’s band, Under Cover, might be available and she would check and come back to us. SH
Likely costs, assuming we sell 60 tickets, would be:
Band £250
Food (provided by Rural Recipes) @ £5 per head £300*
Hire of village hall (to include licence and linen hire) £150**
Staff for washing up £30
TOTAL £730
* the cost of the food comes down to £4.50 if we can more than 60 tickets, £4.25 for more than 80 and £4 for more than 90.
** Hilda Wellock has asked us to say this is a special discounted rate for school.
It was agreed that tickets should cost £12.50; if we sell 60 we break even; once we sell more than 60 tickets we are into profit. Profit will be made on the bar which Friends will run on the night. Once the band is confirmed, JH will print tickets and a flyer to go out in school bags/village notice boards etc and CF will confirm village hall booking with Hilda Wellock and put a notice in August’s parish magazine. JH/CF
[Note: SH rang CF later that evening to say that Under Cover were not available on 16 October; Jinous has subsequently booked Jen Armstrong, a local pianist, and her band. They will cost £400 and so the ticket price has been amended to £13.50]
8. Ball in 2011
JR reported that she and Alison White had met with Gill Rackham from G&P Events. The date of Saturday 9 July 2011 has been provisionally reserved at Netherside School near Threshfield. Likely costs assuming 200 guests are:
Donation to Netherside School £250
Hire of marquee 100x30 foot including catering tent £2500*
Hire of 20 tables of 10 people £780
Hire of 200 banqueting chairs £187
Hire of table covers and chair covers £670
Heating for marquee £220
Bar staff and hire of glasses No charge
Licence No charge
Band £500
Disco £150
Food @ £20 per head (3 course meal provided by Relish)
including crockery, cutlery and linen £4000
Hire of toilets (3 ladies, 1 mens and 2 urinals) £475
TOTAL £9732
* this cost will halve if Jill can organise a separate event on the following day
JR undertook to find out whether these costs included VAT or not. She reported that there is no Malhamdale Ball next year.
JR suggested that the cost of the tickets would be £50 per person (this compares with £65 per person for the recent Wharfedale Rugby Club Ball); if 200 tickets were sold, this would result in a break-even. Profit would be made on the bar (Friends to supply the wine, although G&P Events staff would run the bar on the night). Profit could also be made on a raffle/pop the balloon event and also on selling photographs taken on the night; JR/EH/AW to look into these opportunities and report back to the next meeting. Profit could be in the order of £1000 for wine (assuming £5 profit per person), £1,000 on a raffle/pop the balloon event or some other event (assuming £50 profit per table), £1,000 on photos (assuming £50 profit per table) resulting in a possible profit of £3000. JR/AW/EM looking into costs of purchasing wine and hiring a photographer.
Discussion took place as to whether to commit to the Ball. SJ said that the present committee members do not feel they can commit to heading up the ball committee and that this should be a separate committee but all around the table including the committee were happy to offer help when needed. Responsibility for organising the Ball would have to rest with JR, EH and AW. Discussion took place as to whether it is achievable to sell 20 tables of 10. The majority of the members present at the meeting felt the Ball should go ahead. There was not time to discuss a theme for the Ball; this will be discussed at the next meeting. JR/EH/AW
9. 100 Club
In the absence of KD, CF said she thought 61 numbers had been sold – would Friends members keep trying to sell numbers please. Next draw will be held before the end of this term.
10. AOB
CF reported that a Trust is being set up into which Tarmac will be paying money. Some of this money is to go to school (Mrs Taylor and the governors are already aware of this) and the remaining monies are available for charitable purposes. It was agreed that Friends should write to the Trust requesting that Friends be considered as recipients for some of these monies. SJ/CF
11. Date of next meeting:
Wednesday 15 September at 7pm – CF to inform Julie at the Devonshire Arms pub. CF
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Meeting Date and Time: Wednesday 5thMay @ 7.00 pm
Venue: Devonshire
Chair: Sara Jackson
Secretary: Karen Davies
Attending: Carolyn Fortune (CF); Emma Hemmingway (EH); Kevin Huck (KH);
Jinous Tahmassebi (JT); Jonathan Haggas (JH); Peter Vernon (PV); Debbie Geldart (DG);
Julie Robson (JR) Susan Hirst (SH);
Apologies: Yvonne Graham (YG); Trisha Brown (TB); Kirsty Hall (KH) Alison White (AW); Sandy Sutcliffe (SS); Helen Stanley (HS); Margaret Taylor (MT)
1. Welcome and Apologies
Apologies – see above.
2. Minutes of last meeting
The minutes of the last Meeting dated 24thMarch were read and proposed by Sarah Jackson and seconded by KD as a true and accurate record of the meeting.
3. Treasurer’s Report
The Charities Committee return has now been completed on line. The accounts for this year ending 31 July will soon need to be prepared. CF said that AF would summarise the accounts again this year if there were no objections or alternative suggestions. All agreed that AF should do again.
Cash in the bank is currently £9,207.75.
Donation received from Libby Robson’s relative in recognition of the superb Christmas Card she received last year. (Thanks again to Jonathan for an excellent job).
The April Bags 2 School collection was smaller than previously. We may receive the cheque before our financial year end. If not, this will be input into 2010/2011.
It is worth noting that so far this year we have raised £2335.00 and paid out £4072.00
4. Requests for Funding
RAINFOREST EXPERIENCE. (2 x 1 hr for each key stage group) Cost £160.00. AGREED
HAREWOOD HOUSE TRIP (whole school) 14th July 2010.
Quote received for cost of transport and entry fee. Transport £230.00. Entrance fee £360.00.
A vote was taken on which part, if any, Friends should fund. A unanimous vote to fund the cost of
transport was agreed.
5. Future Fund Raising
Bags to School – Next collection Wednesday 10th November.
Need to ensure we keep this firmly in everyone’s mind. Need to offer collection and storage as many people don’t want to collect and have hanging around. Also need to get and distribute bags earlier.
Wild West Night – Saturday 16th October 2010 at 8.00 pm.
Please note new date.
Jinous had received a suggestion and quotation for food which was agreed by all.
Halloween Coffee Morning – 9th October 2010
Suggestions:
To be discussed nearer the time.
Summer Ball 2011 – 9th July 2011
Final vote taken and agreed that the ball should go ahead.
Need to organise separate Ball Committee, which will need at least 6 people.
EH/AW/JR/SS so far have agreed to work on the committee.
Ball Committee to get things moving and report back at next meeting.
6. 100 Club
59 numbers sold so far. First draw took place at the end of April. Notice to go in Parish Mag detailing winners.
7. Sports Day – Thursday 1st July 2010
School to organise the sports. Friends to be responsible for refreshments. Tombola stall suggested again as this was very successful last year.
8. Bowling – Winning house event – Monday 19th July 2010 at 11.30am
Need parents with cars to transport children to the bowing venue. JR / DG / KD agreed to
organise.
9. AOB
Water situation – still on boil notice. LEA is looking into feasibility of having the school and village hall put onto mains Yorkshire water – no further news.
Susan Hirst thought that the Easter party held in lieu of the traditional Christmas party for the children was a resounding success and suggested that we should move the party to Easter in future. Everyone agreed as it was felt that there was less pressure on parents at this time of year. Vote carried and agree.
ACTION POINTS FROM MEETING / Responsible person
Regular monthly bulletin to be placed in Parish Magazine, detailing;
Bags 2 School (emphasising dates and that we will collect and store). SJ
100 Club – numbers available and winners notified every quarter. KD to prepare for SJ.
Flyer for 100 club to be put on notice board at school and on Village Hall notice board. KD
Roy (the post) to be approached about dropping various flyers in the area with the post. CF
Flyers/posters for Wild West Night to be organised ASAP. JH
Tickets to be printed and made available for sale, preferably before the end of term (May) JH
School uniform suppliers to be approached about coming into school with
uniform for parents to purchase. Suggested dates 2nd or 9th July. JT
Notice to be put in Craven Herald and Link Magazine to “save the date” for the ball
next year. JH
Julie Boocock to be asked about a box on the bar collecting various items for school,
i.e. mobile phones, ink cartridges, Tesco/Morrisson vouchers etc. SJ
Ball Committee to get provisional costings for marquee, food, etc for next meeting. EH/AW
Date of next meeting: Tuesday 6thTH July @ 7.00 PM
Venue: Devonshire Arms
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Meeting Date and Time: Wednesday 24th February 2010
Venue: Devonshire
Chair: Sara Jackson
Secretary: Karen Davies
Attending: Carolyn Fortune (CF); Emma Hemmingway (EH); Kevin Huck (KH). Alison White (AW); Jinous Tahmassebi (JT); Sandy Sutcliffe (SS); Helen Stanley (HS); Margaret Taylor (MT);
Jonathan Haggas (JH)
Apologies: Yvonne Graham (YG); Peter Vernon (PV); Debbie Geldart (DG); Trisha Brown (TB); Kirsty Hall (KH)
1. Welcome and Apologies
Apologies – see above.
2. Minutes of last meeting
The minutes of the last Meeting dated Tuesday 12th January we read and proposed by Sarah Jackson and seconded by KD as a true and accurate record of the meeting.
3. Treasurer’s Report
Year end accounts have now been prepared. CF found out that we did not need a qualified accountant to prepare and check the accounts. Andrew Fortune kindly agreed to summarise the accounts year ending 31 July 2009. We are now ready to submit out annual return to the Charities Commission.
A copy of the accounts is attached to these minutes.
Cash in the bank as at February 2010 is £7,956.06.
This figure does not include the Bags to school money £592.00 (November collection) or the 100 club monies currently being collected.
We are also in receipt of a cheque from MC Sports for £109.49. Again, this is money for very little effort. MC gives us a percentage of each sale of uniform supplies for Cracoe and Rylstone primary school. Please continue to support them as it earns us much needed cash.
It is worth noting that we raised a total of £2815.68 during the academic year 2008/2009, but paid out £5,019.85.
4. Requests for Funding
There are no requests for funding at this present time.
5. Future Fund Raising
Bags to School –
Booked for Tuesday 4th May and Wednesday 10th November.
Artwork to be obtained from JH so that notices can be put out ASAP.
Wild West Night – 3rd July 2010 – provisional for the moment, still to be confirmed.
EH to look for and book band, plus Bucking Broncho
Halloween Coffee Morning – 9th October 2010
Suggestions:
Look into Morrison or Tesco donating pumpkins for children to make into lanterns.
Cakes – send paper plates home with children and ask for plate to be filled with a cake.
Summer Ball 2011
Suggested date 9th July 2011. Need to put notice in parish magazine with date giving people plenty of notice.
KD to ask about caterers who do Rugby Club Ball.
EH and AW have found possible supplier for marquee etc. Events organiser attended this meeting with some very interesting ideas. Needs much more organisation and planning.
Final decision to go ahead to be made at next meeting.
6. 100 Club
Notice to be sent out asking for this year subscriptions. Need to push to sell all available numbers as this raises around £500 for the school and means one less coffee morning!!!
AOB
Water situation – still on boil notice. LEA is looking into feasibility of having the school and village hall put onto mains Yorkshire water.
Christmas Party postponed from 18th December will now take place on Thursday 1st April. AW and EH have kindly agreed to help out. HS to put notice out requesting food.
Date of next meeting: WEDNESDAY 5TH MAY @ 7.00 PM
Venue: Devonshire Arms
Meeting Date and Time: AGM MINUTES Tuesday 12th January 2010
Venue: Devonshire
Chair: Sara Jackson
Secretary: Karen Davies
Attending: Carolyn Fortune (CF); Emma Hemmingway (EH); Kevin Huck (KH). Alison White (AW); Jinous Tahmassebi (JT); Sandy Sutcliffe (SS)
Apologies: Yvonne Graham (YG); Peter Vernon (PV); Debbie Geldart (DG); Jonathan Haggas (JH); Margaret Taylor (MT); Trisha Brown (TB); Kevin Huck (KH); Kirsty Hall (KH);Helen Stanley (HS);
1. Welcome and Apologies
Apologies – see above.
2. Minutes of last AGM and Meeting
The minutes of the last AGM and Meeting dated 10th November 2009 we read and proposed by Sarah Jackson and seconded by KD as a true and accurate record of the meeting.
3. Election of Officers
All current officers agreed to stand for a second term.
4. Treasurer’s Report
Current financial position (approximate)
Yorkshire Bank £1,111.00
Skipton BS £9,077.00
Total £10,111.00
NB: Cost of panto not paid to date. Agreed £500.00
No up to date statements for the above accounts have been received, we are unsure of the interest paid.
Accounts for year ended 31 July 2009.
CF has approached Armstrong Watson in Skipton to quote for auditing the accounts for 2009. It has been agreed to let them have a photocopy of the accounts for them to quote on. If the cost is under £200, then OK for them to audit without further reference to Committee.
5. Funds raised in 2009
Christmas Cards £233.50
MC Sports £124.00
Bags to School £1085.00
100 Club £392.00
Tombola (sports day) £ 80.00
Coffee Morning (Dec) £658.00
Beetle Drive £ 33.00
TOTAL £2605.50
Lessons to Learn
Bags to school is always a success, just need to keep reminding people to collect items and offer storage if necessary.
Beetle Drive just about broke even. Needs to be on a Friday and perhaps earlier in the year?
Tarmac donated £100 for mulled wine at the Christmas performance. Need to be more proactive in getting donations from local businesses.
6. Future Fund Raising
Bags to School –
Booked for Tuesday 4th May and Wednesday 10th November.
Wild West Night.
Suggested dates are 8th or 22nd May. JH please check if VH available and book.
EH to look into a suitable band and perhaps a Bucking Broncho.
Halloween Coffee Morning – 16th October 2010
JH would you please check if this date is available and book VH.
Look into Morrison or Tesco donating pumpkins for children to make into lanterns.
Cakes – send paper plates home with children and ask for plate to be filled with a cake.
Summer Ball 2011
Suggested date 9th July 2011. Need to put notice in parish magazine with date giving people plenty of notice.
KD to ask about caterers who do Rugby Club Ball.
EH and AW have found possible supplier for marquee etc. Contact to attend next meeting to give details.
Need to organise a working party, volunteers?
7. 100 Club
Last draw to take place January. Notice to be sent out after draw seeking monies/commitment for another year.
8. Requests for Funding
Sofa x 2 for KS 2 classroom £489.90
Science workshops – K2 Full day
KS1 ½ day £285.00
Chinese food/culture day £260.00
Technology Day Y4 (Cluster event) £ 42.28
Oxford Classics KS2 £145.00
Fact books to be replaced £145.00
Geography/weather recording equipment £100.00
TOTAL £1467.18 AGREED
AOB
Insurance – NCPM subscriptions are due. £56.00 per year. Agreed to pay.
Water Situation – SJ to ask Governors what is current situation.
Christmas Party postponed from 18th December will now take place on Thursday 1st April. Donations will be sought from parents. Volunteers needed to put food onto trays and serve.
Friends of Cracoe School would like to extend a HUGE thank you to Jonathan Haggas for organising the Christmas Cards, which were a great success. Any chance of a calendar or something similar for this year ?
Date of next meeting: Wednesday 24th February 2010 at the Devonshire in Cracoe
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Meeting Date and Time: 10 November 2009
Venue: Junior Classroom
Chair: Sara Jackson
Secretary: Karen Davies
Attending: Jonathan Haggas (JH); Carolyn Fortune (CF); Margaret Taylor (MT);
Trisha Brown (TB); Emma Hemmingway (EH); Kevin Huck (KH).
Apologies: Helen Stanley (HS); Yvonne Graham (YG); Peter Vernon (PV); Alison White (AW);
Debbie Geldart (DG); Jinous Tahmassebi (JT).
1. Welcome and Apologies
Apologies – see above.
2. Minutes of last meeting
The minutes of the last meeting were summarised and agreed.
3. Treasurers Report.
New signatories on both accounts are now set up. Monies in the accounts as follows:-
Yorkshire Bank £1,306.00
Skipton BS £9,077.00
Total £10,384.00
There are still monies to be paid, which will leave around £9,600 across the two accounts.
The accounts for year ending 31/7/2009 are now ready to be audited. Historically this has been done by Mrs Snowdon. However as the Snowdon’s no longer have children at the school it is proposed that we look for alternative person/Company to audit the accounts in future. Enquiries to be made.
4. Requests for Funding
Dave Jackson has been booked for Spring 2010, to do ½ - 1 days for each Key Stage.
KS1 – ½ day – theme Pirates.
KS2 – 1 day – theme Puppets.
Cost: circa £300.00 – agreed.
Oriental Culture Show – cost circa £215.00 – agreed.
Pantomine – Friends agreed to commit a minimum of £500.00 toward the cost this year.
Total agreed £1015.00
Also need to plan a visit to the Multi Cultural Centre in Bradford. This should take place Spring/Summer 2010. Costs to be advised when known. To be put on the agenda for next meeting.
Bookcase – cost to be advised.
The schools’ Health and Safety advisor has picked up on the condition of the sofas in the KS2 classroom. These really need to be replaced. Costs to be sought for replacement.
5. Future Fund Raising
Bags to School –
Booked for Monday 16th November 2009. CF has a number of bags stored in readiness for Monday. EH to check collection arrangements are in place.
Recycling
School are prepared to recycle, ink cartridges and mobile phones. JH to put notice in parish magazine.
6. 100 Club
CF and KD thought the 100 club has been very successful. Final figures show a profit of £392.00 after all prize monies had been deducted. The committee agreed that this should be continued for another year. A notice will be sent out in January.
7. Coffee Morning – Saturday 12th December – 10.00 to 1.00 pm,
Stalls
Chocolate Tombola – children to man this stall. Donations of chocolate to be requested.
Scarf stall – CF’s mum has kindly knitted some fabulous scarves. Tallah and Alice want to man the stall, KD to ask Izzy to help.
Representatives of Cracoe’s partner school in Albania, Thethi School have asked that we sell hair accessories to raise funds for them. It was agreed that we would sell small items for around 20/50p.
Second hand books and toys.
Cake Stall
Raffle
Second Hand School uniform.
Surplus Christmas Cards designed by children of the school to be available for sale.
Requests for donations to be sent out for items to sell, cakes, books, toys, raffle prizes, hamper fillers, school uniform.
Admission prices, £2.00 per adult, £1.00 per child, to include coffee or tea, mince pie and biscuits. Juice will be available for the children.
KH to organise the sale of bacon butties, as these went down very well last time.
CF to organise floats for all the stalls.
SH/MT to help man the kitchen. Milk – EH to ask Fiona Shuttleworth if willing to supply.
Help required setting up – starting 9.00 am. Notice to be sent out requesting help. SJ to circulate list.
7. Wild West Night – May 15th (subject to change)
Theme decided for the next event. EH to find out possible bands to play on the night also prices for a bucking bronco.
AOB
Drinks and mince pies will be available after the school play, JH to organise purchasing mince pies.
Letter to go to Tarmac from friends, requesting funding for mulled wine.
Meeting closed at 8.45pm
Date of next meeting : Tuesday 12 January 2010 at 7.00 pm
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Meeting Date and Time: 9 September 2009
Venue: Junior Classroom
Chair: Sara Jackson
Secretary: Karen Davies
Attending: Jonathan Haggas (JH); Jinous Tahmassebi (JT); Carolyn Fortune (CF); Susan Hirst (SH)
Helen Stanley (HS); Trisha Brown (TB)
Apologies: Yvonne Graham (YG); Kevin Huck (KH); Peter Vernon (PV); Emma Hemmingway (EH).
Carolyn Fortune (CF); Alison White (AW); ); Debbie Geldart (DG); Alison White (AW)
1. Welcome and Apologies
Apologies – see above.
2. Minutes of last meeting
The minutes of the last meeting were summarised and agreed.
3. Treasurers Report.
CF gave figures to SJ to report in her absence. SBS £9,028.86; Yorkshire Bank £259.89. Cheque signatories are to be changed. SJ, CF and KD are to become signatories and have now been to both banks to sign the necessary paperwork. SBS just need a letter from the current members stating that they no longer wish to be signatories on the account.
Christmas Cards – cheques received so far, value £208.00. Closing date for entries is 18th September. SJ suggested that we use any surplus to produce mixed packs for sale at the Christmas event.
4. Requests for Funding
Skipton Castle trip for KS1 - £3.50 entrance fee x 17 plus £85.00 transport, total £144.50 – agreed.
Travelling Science Shows (booked) to cover KS1 and 2. £276.00 for a full day – agreed.
Model Making (Tudor House) to cover KS1 and 2, £320.00 for a full day – agreed.
TOTAL AGREED = £740.50
5. Future Fund Raising
Bags to School –
Booked for Monday 16th November 2009. CF has agreed to store anything we get in advance of the collection. Need to check village collectors, Julie Robson, Rylstone; Emma Hemmingway, Hetton; Carolyn Fortune and Karen Davies, Cracoe.
Cheque received for April 2009 collection – value £440.00.
6. Christmas Event Booked 12 December 2009 10.00 am – 1.00 pm
– Should this be just a Coffee Morning?
This was discussed at length with the general feeling being that we miss out on a lot of the local ladies if we advertise this event as anything else. This event will therefore be advertised as School Coffee Morning.
Suggestions for stalls welcome – so far we have thought about selling Bulbs in Pots and having a decorate a biscuit area for the children, plus the usual cakes, toys/books, tombola, raffle etc.
7. Ceilidh Night –
Due to other events happening around the same time, we have elected to cancel the planned night of 21st November. A new date is still to be finalised – to discuss again at next meeting.
Ticket prices were suggested at £12.50 per head max.
8. Family Barbeque –
JH to check dates for village hall, suggested dates are 15th or 22 May 2010. This is to be a family event with food being prepared by parents.
9. Summer Ball –
As June 2010 has already been booked for the Rugby Club ball, we have decided not to go ahead with a school ball next year. Need to look into planning early for a ball in 2011.
10. Small Fundraising Ideas –
A tombola stall was held at the school sports day which proved very successful raising around
£80. It was felt that we should try more of this type of small fundraiser.
11. Recycling –
School are still collecting used ink cartridges and mobile phones. Please continue to send these in
JH to place running ad in the parish magazine to keep reminding people.
12. AOB –
The Pantomime was discussed as there are many parents who miss out on taking their children to
a panto as school have already done this. It was suggested that we did something else to give the children a treat and make the panto visit every other year.
It usually costs around £1000.00, which can take up a year to raise. It was also felt that the money raised by Friends should be spent on educational visits / items.
We suggested that parents be asked for a donation, with parents paying for their child’s ticket and Friends funding the transport.
This is a difficult one, so it will be discussed again at the next meeting.
Next Meeting: Tuesday 10th November 2009
Time: 7.00 pm
Meeting closed at 9.00 pm
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Meeting Date and Time: 2nd June 2009 at 7.30 pm
Venue: Junior Classroom
Chair: Sara Jackson
Secretary: Helen Stanley (standing in for Karen Davies)
Attending: Jonathan Haggas (JH); Carolyn Fortune (CF); Alison White (AW); Sally Webster (SW); Margaret Taylor (MT); Peter Vernon (PV); Kevin Huck (KH); Emma Hemmingway (EH); Julie Robson (JR); Fiona Shuttleworth (FS).
Apologies: Yvonne Graham; Trudy Balderson; Karen Davies; James Hemingway; Jinous Tahmassebi.
1. Welcome and Apologies
Apologies – see above.
2. Minutes of last meeting (AGM)
The minutes of the last meeting were summarised and agreed.
3. Treasurer’s report
Sara Jackson thanked Sally Webster for being Treasurer and welcomed Carolyn Fortune who has now taken over the post. Wendy Snowden has now audited the accounts for the year ending 31.7.08. Thanks go to Wendy for doing these free of charge. Agreed that Friends should give her 2 bottles of wine as a thank-you gift (SW and CF to organise). CF to produce next set of accounts shortly. CF reported that Friends accounts were as follows. SBS account £9,028.86; Yorkshire Bank a/c £259.89. Cheque signatories now need changing, and agreed that signatories would now be Sara Jackson, CF, KD and MT. Reminded that as Friends is a charity, the Charities Commission Annual update needs completing. James is to come off this, SW to come off, Helen Pullin going on.
Interest was £393.89 last year. Accounts were to be typed, checked by SW (?) and appended to Minutes before being posted on the school website.
4. Requests for funding
MT said staff concerned about having just one single date for sports day. JR said the sports committee had discussed this, and generally agreed that a single date preferable, because of parents’ work commitments which made things difficult if the date was changed. SJ thought it important for parents to be there. Agreed keep the single date of Thursday 16th July. Sports committee will organise one day event, and if wet, have it indoors. In future, however, would be better to have the event earlier in July, so that if the date turns out to be wet, then there would still be time to have an outside event organised and run by teachers/staff instead.
Funding requested for Indian Culture show, £215, taking place soon, for both classes. Funding agreed. Also Science Quest show on Electricity - £250. Also agreed. Books – some of the Y5/6 books had been received, others awaited? Approx £150/£200. Funding agreed.
5. Future Fund Raising
School uniform – query as to who would take over from Helen Badge ?
Bags 2 School – Agreed that this was a very good fundraiser. Next date is Mon 16 November (pm). Agreed that if people had difficulties with storing bags, then CF and JR offered to take these and keep until next collection. Need to discuss who’s delivering bags prior to next drop. EH to book dates for next Bags2School.
Ideas for other fundraising:
Summer Family BBQ – it turned out that this wasn’t viable, either before or after the summer holidays, because of shortage of available dates.
Bonfire party – generally good idea, but FS raised concerns over H&S. AW to contact her friend/headteacher to see whether bonfire party would be an option.
Ripon Races - PV suggested trip to Ripon races, organised by school. Could get a coach for both parents and children, not necessarily a fundraiser, just a child & parent event. £12 for adults, children go free. Query cost of coach though, which may be prohibitive. Make a weekend event? Maybe drive there? Could try and see how many would be interested. HS to enquire cost of 48 seater coach to Ripon on a Saturday.
Ceilidh at village hall - PV to look into this. After some discussion, it was generally agreed that this was preferable to a bonfire party, so JH would look for date for VH in November, though not half term, nor bonfire night weekend - maybe 14/21 November. PV to contact Buttered Peas (folk group) and EH and AW to make enquiries also.
Christmas party - booked for Sat 12 Dec.
Coffee morning – no Friends coffee morning in April.
Agreed to put most effort into Bags2School and Ceilidh.
Ball for Summer 2010 - think about ball for next summer now – perhaps KD could look into this.
PV/JH to find out if any marquees booked with Hilda that we can use as a ‘charity event’ for Friday after say a wedding.
Christmas cards - JH can arrange for printing of individual cards for everybody/each child. JH send home letter saying Xmas cards need to be done before end of summer. One picture per child. JH/FS doing letter out – children do at home. Pictures done for sports day, have stall. Letter out 3rd week of June with envelope and cards.
6. 100 Club
Needs more of a push. Next draw early July. Draw at Sports day.
7. AOB
Agreed to post minutes on website and send out note to parents saying they can access them via website, or request paper copy if wanted.
Discussion about house point treat. FS said bowling costs £4.76, used to be the case that parents’ lunch money would go towards offsetting costs of this. Sara to discuss with MT.
Funding for badges/medals agreed ? EH to look into obtaining medals(?)
PV booking VH for beetle drive or similar around end October.
8. Date of next meeting
Next meeting 15th Sept, 7.30 in KS2 classroom.
HS/14.6.09
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Meeting Date and Time: 5th May 2009 at 7.30 pm
Venue: Junior Classroom
Chair: Fiona Shuttleworth
Secretary: Karen Davies
Attending: Sara Jackson (SJ); Jonathan Haggas (JH); Jinous Tahmassebi (JT); Carolyn Fortune (CF); Alison White (AW); Sally Webster (SW); Susan Hirst (SH); Jamie Hemmingway (JHe); Debbie Geldart (DG); Keith Robson (KR).
Apologies: Yvonne Graham (YG); Kevin Huck (KH); Peter Vernon (PV); Helen Stanley (HS); Sandy Sutcliffe (SS); Emma Hemmingway (EH).
1. Welcome and Apologies
Apologies – see above.
2. Minutes of last meeting (AGM)
The minutes of the last meeting (AGM) were read and proposed by FS and seconded by SJ as a true and accurate record of the last meeting.
3. Election of Officers / Vacant Posts
Sara Jackson offered to take on the post of Chair, proposed by Fiona Shuttleworth and seconded by Carolyn Fortune.
Carolyn Fortune offered to take on the post of Treasurer, proposed by Sara Jackson and seconded by Debbie Geldart.
4. Welcome Pack
It was agreed that a single A4 sheet should be included in the school “Welcome Pack” telling prospective parents about the work of Friends. JH to produce.
Other suggestions include, letters to new families moving into local villages, detailing the school, its achievements together with school brochure and information about “The Friends”.
Full Page ad in Parish Magazine EVERY month, telling the local community about events in and around the school reported and written by the pupils. AW offered to co-ordinate.
5. Treasurer’s Report
The books are still with Wendy Snowden for auditing; Sally therefore did not have the figures to hand. Approximate figures are below:
Bank Deposits: Yorkshire Bank £1745.36
SBS £9500.00 approx.
Outstanding bills still to pay include the Pantomime trip (£1000.00). Visualiser (agreed at last meeting (£250.00) and books for KS1 and 2 (£250.00).
6. Bags 2 School
A cheque has been received for the last Bags to School in November, value £645.00.
The next collection will take place on 16th November (PM).
7. The Role of Friends
SJ asked the question “What is the role of Friends”, also Venue, Timings and Frequency.
It was stated that meetings are usually held termly, i.e. one per term with ad-hoc meetings taking place in between as required.
It was agreed that the meetings should take place in the evening as this fits in with most members/parents as the majority have work commitments.
It was felt that the “Role” of Friends is to raise funds for the school and trying to incorporate a “Forum for parents” would complicate matters and take our “eye off the ball”.
8. Requests for Funding
2 x Yr 6 Visits –
Nell Bank, Ilkey – total cost £78.40
Carleton Lodge - total cost £203.00
It was felt that both trips were required as the venues are very different and offer the children
different experiences.
AGREED.
However, the cost of transport is always an issue and this is a very expensive part of any trip. It
was agreed that in future when transport is required to local venues, a notice be sent to ALL parents, regardless of which year group the transport is for; asking for offers of help with lifts etc, only when there is not enough support should Friends be approached to pay the cost.
Group Reading Books for Years 5 and 6 – approximate cost £150 -200.00. AGREED
10. Future Fundraising
Children’s Summer Prom – cancelled.
Summer Ball – cancelled.
It was suggested that we hold a “Summer Family BBQ”. Not many dates available, 18th July (after we break up for summer) and the end of September, as the first 3 weekends are booked. Maybe we should switch it to a Bonfire Party - to be discussed further at the next meeting.
Christmas Party – booked, date ?
Christmas Cards – JH agreed to print. Need to have the drawings in by end of Summer Term and to be on sale by September.
11. AOB
Minutes of Friends meetings should be posted on school website and notice boards.
Notice about next meeting should also state that previous minutes are available to view on website.
Next Meeting – Tuesday 2nd June 2009 – Juniors Room
Meeting closed at 9.00 pm
KD 13/5/09
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THE FRIENDS OF CRACOE SCHOOL
Meeting Date and Time: 24th March 2009 at 7.30 pm
Venue: Junior Classroom
Chair: Fiona Shuttleworth
Secretary: Karen Davies
Attending: Helen Badge (HB); Emma Hemmingway (EH); Sara Jackson (SJ); Julie Robson (JR); Helen Stanley (HS); Jinous Tahmassebi (JT); Margaret Taylor (MT); Peter Vernon (PV); Alison White (AW)
Apologies: Yvonne Graham (YG); Carolyn Fortune (CF); Jonathan Haggas (JH); Kevin Huck (KH); Jamie Hemmingway (JHe); Sally Webster (SW)
1. Welcome and Apologies
Apologies – see above.
2. Minutes of last meeting (AGM)
The minutes of the last meeting (AGM) were read and proposed by FS and seconded by JR as a true and accurate record of the last meeting.
3. Election of Officers / Vacant Posts
FS stood in as Chair again as there were no proposals for the vacant post of Chair.
It was suggested that a “Welcome to our School” pack should be produced which includes something about the “Friends” group in an effort to encourage parents of new pupils to come forward and join the group. SJ to approach JH regarding production of pack.
4. Treasurers Report
SW was not present at the meeting. Sara Jackson kindly volunteered to take on
This position, but as yet the handover of responsibility has not taken place.
A cheque has been received for the last Bags 2 School collection; exact value not known.
5. Water Situation
County have now designed, specified and funded a water filtration system to be
installed in the school and village hall. They have also agreed to pay £1000 in
compensation.
6. Bags 2 School
Booked for 27th April and 6th November.
At the last meeting a suggestion had been made to look at alternative Companies. However, Bags 2 School are now paying £400 per tonne for 2 bookings or more. It was felt that we should stay with what we know as they always turn up when and pay up reasonably quickly. Notice to be sent out before Easter break. Bag drops to be made as by JR/FS – Rylstone, EH/YG – Hetton and SW/CF – Cracoe.
7. Fund Raising Ideas
Children’s Summer Prom
MT said she had mentioned the idea at the last Head’s meeting, but did not have a favourable response. Many Heads thought it should not be called a PROM as it had expensive connotations with regards to dresses etc. If we did decide to go ahead they thought it should include year 6 children only. Everyone thought we would not have enough cluster children in year 6 to make it a viable function and thought it may be better to open the invitations up to other villages/schools in the area. The village hall is available on Friday 5 June. It would cost £100.00 to hire from 6.30 – 9.30 pm.
Summer Ball
KD put forward approximate costs from the Cavendish Pavilion and Coniston Hall. Prices per head were £20-25, with a disco costing around £200.00 It was felt that we would not be able to make enough money.
AW has a contact at Skipton Castle and said she would ask if this were available as a venue. – unfortunately, the castle is not available for evening functions.
Since the meeting another suggestion has been put forward of Broughton Hall – KD has contact name and number. KD and SJ will view venue before next meeting and report back.
Safari Supper
General feeling was NO as it was too soon after the Threshfield event.
Christmas Cards
Everyone thought this would be a good idea, especially as Jonathan had agreed to print for no cost. SJ to contact JH regarding dates for submission.
100 Club
KD said she and CF were delighted by the response. 57 numbers had been sold so far (although some of them not for the full year). Profit so far was £293.00. The first draw is to take place at the Easter assembly, MT agreed to do the first draw. Everyone agreed that we should keep pushing the sale of numbers and every opportunity.
Old Mobile Phones and Ink Cartridges
It was agreed that we should try and get these items donated to the school. PV agreed to put a notice in the next Parish Magazine.
Tesco School Voucher and Times Book Tokens
MT confirmed that the school was collecting both. Reminder notes to be put on all letters home to parents.
8. Sports Day – Thursday 16th July 2009
JR suggested that we have a fixed date as last year we had several dates cancelled due to the weather. This caused problems for many parents planning to help with time off from work and child care arrangements.
The above date was agreed and fixed. If the weather is bad it will be held in the village hall. PV to check availability of cricket pitch. SJ to help JR with organisation on the day.
9. Requests for Funding
Visualiser - £250.00 approximately. To be discussed at next meeting.
Book Carousel - £217.00 – agreed.
10. AOB
MT said that the Y6 children would be performing with the Northern Symphonia at Grassington Festival – Sunday 28th June.
The County has made enquiries about purchasing the field on behalf of the school, but negotiations had stalled. EH to try and find what offer that been made by JHe for the purchase of same and give information to PV. FS confirmed that another local school had managed to purchase land through one of the parents who then sold it on to the school.
11. Date of Next Meeting : Tuesday 28th April 2009
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